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Firing Someone? Here are Five Questions for You

Firing Someone? Here are Five Questions for You

As a recruiter, or a person in the position of hiring and  firing, the latter is a much tougher decision to make. The ‘art of firing’ is not easy, and it takes skill and knowledge to be able to make an informed and confident decision of firing someone. To fire someone should never be a spontaneous, knee-jerk response to what we consider as a ‘one off’ incident. It is true that sufficient thought is put into the structure of firing someone – there is at least a basic protocol in place in most organisations. However, most of these preparations are geared towards the firing meeting itself.

It is important to understand exactly “why” you are making the decision to fire someone – you owe this to your organisation as well the employee you are firing. Besides preparing this way helps you articulate yourself better, which inevitably makes the process easier. A great way to prepare yourself before you fire someone is by asking/ going over these five questions.

  1. Why am I firing him?

    This is the first question that you will have to tackle, and the first thing that you will have to tell the employee in question about. Knowing “why” you are going ahead with this decision makes the whole meeting a lot easier and quicker, because you are convinced about the main reason for your decision. Not being clear about this particular question in your head is going to have you go round in circles, make the process longer, and maybe even messy. Knowing your reasons will you help you make it quick, effective and efficient.

  2. When should I fire him?

    Just like ending romantic relationships, no matter how long you wait for the “right time” there will never be one. The moment you realize your reason for wanting to let go of the employee, you need to work towards implementing it. This post on Undercover Recruiter says it best:
    “Conventional wisdom says you should fire someone on Friday afternoon or Monday morning. But conventional wisdom is wrong. You should fire someone as soon as you’ve taken the decision and understand every detail of how you’re going to execute it – from the moment you’re telling the employee “you are fired” to the time they leave the office.”
    By detail of execution, they mean everything from an experience letter, to the severance pay check.

  3. How should I fire him?

    There is only one answer to this question – no matter what your reason is for the decision, execute it in the most dignified and kind manner possible.

  4. Is any personal bias influencing the decision?

    In case there is any bias or prejudice involved in the decision to fire the employee concerned, it should come through when you answer the very first question. However, it is not always necessary that the bias/ prejudice or even the reason stated to you would be something you have a deep awareness of. In which case, before executing the decision, do you bit to find out exactly why the employee concerned is being fired, and let any personal bias or prejudice be the very last reason! Remember, you are not just the messenger, your responsibility is a much greater one.

  5. Am I having second thoughts?

    Then halt the decision, and ask yourself all the above questions all over again until you are sure exactly why you are letting go of the employee concerned. A hasty, half-thought through decision can reflect terribly upon the morale of the rest of your employees as well. Remember that the person in question has friends at work, and people will eventually find out. That can’t be healthy for the team in any way.

To fire someone is never easy. But being prepared can make this otherwise emotionally draining process a little easier. It is hard, but at some point or the other you will have to make the decision of letting someone you feel isn’t the right fit for the organisation, go. Being a leader is also about knowing when and how to make these decisions. And preparation can help you do it in a kind, informed yet firm manner!

5 Funny Things that May Happen to You at An Internship

5 Funny Things that May Happen to You at An Internship

Internships form a really important part of our pre-world of work days. No one can dispute this fact. It is true that internships give one a taste of what it would feel like to work full-time in the chosen sphere, and help you make your mind up about whether or not you would want to pursue the particular stream. Despite all its advantages and benefits (even the most irrelevant things come in handy, in retrospect!) an internship can be a comical affair. and here are five ways how –

  1. The most important task of your internship may be to copy paste

    You may be an intern in the Ministry of External and Foreign Affairs, and yet feel like a silly goose there. Looking back to the day of your interview, which may have felt like the most important day of your life, you might wonder how flawed your expectations were. As interns we all make the mistake of assuming or hoping that we will be entrusted with really important work. A month (or several of them) may pass by and you realize all you’ve done is copy paste / re-type documents.
    But hey! Perk up, because only an intern would have access to these documents, and hence a cart load of learning material!

  2. You could be the minion – and you can’t do anything about it

    Coffee and running other errands for your superiors may form a significant portion of your day. And you can’t do anything about it. No, we won’t say that there is anything inspirational about this. Neither are there any pearls of wisdom to share about this. Its just funny. Because its true.

  3. The unavoidable existential angst

    In the journey of your internship, at least once (if not more!) you will be gripped by a terrible existential angst. You will ask yourself  questions like “what am I even doing here?”, “will I ever get a real job?”, “will I ever be as good as these people?”. It’s funny because you are going to look back at those moments and realize you were being silly. Well, maybe we are wrong in calling those moments silly, because these are the moments when perhaps you come to terms with certain unsettling facts, and questions. These moments build up towards other important life decisions and choices. So, while we can’t say enjoy it while it lasts, what we can say is, this too shall pass.

  4. Money? What money? It is the experience that counts

    Ha ha. This is by far the funniest thing that happens to an intern. You realize most (if not all) of your pocket money gets depleted in trying to ‘afford’ the internship – because you don’t get paid. And hence, you have to take care of the travel and your lunches, and the get-togethers (your ‘colleagues’ will probably invite you so you don’t feel left out) you most definitely cannot afford. And when you pop the question about whether the internship will pay you, at the interview, you are most likely to receive a poised and sophisticated answer like “no, but we will offer you unparalleled experience.”
    Okay, then.

  5. When you “pretend” to be busy and get caught

    Few things can be as embarrassing as the CEO (or a superior) walking in on your screen while you are shopping on Amazon (lets hope that’s the most embarrassing it gets!). As an intern, there is only so much work you will have. Then again, as an intern, you most definitely cannot leave before time. So to be fair, you might have been just killing time; but for ages to come you will love with the guilt of coming across as a slacker. But hopefully you will look back and laugh at it, because it is funny!

Find these things relate-able? Tell us how! Have funny things happened to you as an intern? Tell us about all the goof ups, we might as well have a good laugh, if nothing else!

A letter for the Young Professional

A letter for the Young Professional

Dear Young Professional,

Here you are, finally living the much coveted and cherished ‘independent’ life you have been waiting for, through years of school and maybe somewhat more rebellious years of college. How does it feel? Are you giddy with excitement, or surprised because you did not expect to feel indifferent, of all things. Any which way, welcome to the world of ‘adulting’, as we millennials put it, and, to the world of work.

The unfortunate part about being a young professional in the world of work today, is that we have been groomed, and taught to believe and act according to the knowledge that the said world “expects” professionals who have just graduated to come with a load of experience, skills and a ‘win the world’ personality. To some extent, this is not entirely misplaced. To a large extent, it is. Being a young professional in the world of work today is much harder than it ever was because of the debilitating (the word ‘stiff’ won’t describe it half as well) competition we have been brought up to strive through, thrive through. Right from school, words and phrases like ‘rat race’ have been highlighted in fluorescent markers in the dictionary of our memories. As a result, anything short of excellence, anything short of being the ‘best’ seems to be getting asked to move on.

In your strive to ‘fit in’ to the mold of perfection which has been your shadow since the first time a parent may have told you, “…but why not better?”, try not to forget who you really are. Like Oscar Wilde said, “Be yourself because everyone else is taken.” It feels good to look back, every now and then and realize that you have come a long way and have only just started. Instead of getting bogged down by what we millennials call ‘adulting’, try and find joy in this journey of yours – which has only just started – the best part of being free and independent to discover yourself through what you choose to do. To stop and pause, and process, is something each one of us owes ourselves. If not for this, we might well be machines – doing just the right amount of thinking we are “wired” to do. While many parts of this journey might scare you and force you to look at things in a certain way that may make you uncomfortable, after have also been trained about which perspective is ‘right’ and which is ‘wrong’, take it as it comes. You may discover that what you once thought was ‘wrong’ is indeed just another shade of gray – not necessarily right or wrong.

Away from cut-offs, placement talks and placement drives, CGPAs and CV designs, welcome to a very real world – defined maybe by all these aspects, but it is really up to you to open your eyes and look beyond them into a horizon of very many possibilities. This really is a space which gives you the freedom and space to unlearn everything so you may learn again. The true learnings are in fact those that disintegrate and come together, forming the atoms that make you up. It is through your work, the space and the people that you now spend a greater portion of your time with that will begin to be central to this new journey of yours. And indeed, it is important to look beyond projects and deadlines, promotions and packages, meetings and partnerships, and build relationships that have more to them than just opportunities.

Seeking mentors, being fearless, taking risks (calculated ones!), being prudent, being foolish, working hard, learning to live, but most of all learning to be in the moment, to be happy in the now and finding joy in the beautiful journey of growth is what the world of work could be all about. Only if we choose to make it that way.

Love,

A Young Professional on a Beautiful Journey of Learning and Growth.

How to Implement Gender Equality in the Workplace

How to Implement Gender Equality in the Workplace

Important conversations such as gender equality at the workplace, need to take place more often and more consistently. In order to be able to really implement gender equality in the workplace, the dialogue, and urge to bring about change needs to be consistent, and frequent and not sporadic – limited to women’s day speeches.

In one of our previous posts, we spoke extensively about the glass ceiling, and how to shatter it. In a more recent post, we explored the importance of gender diversity at the workplace. Tackling the issue of gender discrimination at the workplace, is like addressing the elephant in the room. Uncomfortable questions need to be raised, and attempts must be made to address, and redress them. While men and women are ‘entitled’ to equal rights by law, this still remains a distant dream. A quick glance at only a few facts and statistics (source: medreps.com) will prove why:

  • Women often still earn less than men in the same role, despite a successful salary negotiation.

  • Before knowing anything about the candidate’s skills or experience, employers expect male candidates to perform better than women.

  • Women who describe themselves in feminine terms such as ‘warm’ or ‘supportive’ are less likely to be considered for a job in a male dominated field than if they were to use masculine terms such as ‘assertive.’

  • Men are more likely to apply for any role that takes their interest, even if they only meet 60% of the requirements.

  • Women are more selective and will only apply for jobs that they think suit their skills and personality and fit 100% of the requirements for

These facts and statistics on gender discrimination relating to recruitment and salary, pervade the day-to-day work cycle, and become an everyday reality of deeply rooted gender biases and discrimination at the workplace.  In order to implement gender equality as an everyday reality, we need to adopt focused methods to make our workplaces equitable and inclusive.

Where do we begin? Right here.

1. Gender Equality – Understanding the principle of equity over equality

In order to address gender discrimination, we first need to acknowledge the deep-rooted history of gender inequality and discrimination world over. In doing so, we realize that women have been deliberately subjected to a backward footing, as compared to men. Hence, more than equality, they need equity. But what is the difference between equality, and equity? Here is a common yet effective anecdote that brings out the difference beautifully –

Imagine that you are at a baseball game and have to look over a fence in order to see the game. There are also several others who are in the same situation as you are. The fence is quite high so everyone needs a stepping stool of some sort to see over the fence. In equality, everyone would get the same sized stepping stool. Thus, one can immediately see a glaring problem! Not everyone is the same height. This is where equity steps in. In being equitable, everyone would get different sized stepping stools so that they could all see over the fence. Everyone would get a chance to view the game.

Gender equity is a prerequisite for gender equality. Men and women did not start off on equal footing. Years of subjugation and discrimination demand that in the current day, women get that little “extra” push, and support in order to bring about equality. Without a focus on equity, the hope for equality is misplaced and cannot be achieved.

2. Gender Equality – Acknowledging and challenging your own bias

An article on one of our favorite sites – UndercoverRecruiter, says it best. The best way to bring about effective and impactful change is by working on change within us. This is often the most difficult thing to do – since it requires us to come to terms with our demons, accept them and then get rid of them. It is time to look within for traces of any bias as far as gender equality is concerned, before we point fingers and expect others around us to change. Looking within, and helping ourselves change is not a form of judgment or self-condemnation. As you will read below, we are only helping ourselves get rid of what we thought was “normal”.

In order to overcome gender inequality we must address our own bias. Gender related bias that hold women back can include outright discrimination to deep-rooted unconscious attitudes. The normalisation of everyday sexism has led to an invisible gender bias that we often don’t recognise. Human beings don’t know how to be wholly unbiased; from the classroom to the boardrooms – at an early age, we are conditioned to believe that girls are this way and boys are that way. It’s about challenging these ‘natural’ thoughts by examining, questioning and having open conversations.

Basic anthropology tells us that groups tend to recruit new members who are similar to themselves. So a predominantly male field will often choose a male candidate. This is an influential factor in why women are significantly underrepresented in traditionally male-dominated areas, and senior positions. Changing our bias in recruiting is integral, and admitting our own bias is an important step to a more open, diverse and fair workplace.

This is everyone’s issue – men and women, and extends to women’s own limiting self-beliefs.

Biases are also very apparent in the highly unfair recruitment processes where it may not be rare to choose candidates for roles based on gender and not skill and ability.

It’s a common perception that women are generally better suited to support type roles, whereas men will excel in leadership positions; however it is these kinds of stereotypes that form the basis of gender discrimination at work and action must take place to prevent it happening.

The hiring and allocation of work must to be conducted on the basis of an individual’s abilities and character, regardless of whether they are male or female and the preference of customers, clients or other employees is not a legitimate and protected reason to treat employees differently according to gender. – Undercover Recruiter.

3. Gender Equality – Being Fair and Transparent about Pay

That women at work are under paid and under represented is an uncomfortable truth we need to accept and address. The first step towards doing so is by being transparent about any gender pay gaps that exist and tackling them. Equal pay for equal work is a policy that must be a principle at your workplace, and not just a policy. This, as a principle underlines fairness and puts equality into practice.

” In 1976, the Equal Remuneration Act was passed with the aim of providing equal remuneration to men and women workers and to prevent discrimination on the basis of gender in all matters relating to employment and employment opportunities. This legislation not only provides women with a right to demand equal pay, but any inequality with respect to recruitment processes, job training and promotions.” – Wikipedia

We are still battling for these basic rights, even though the law mandates for men and women to be paid equally for equal work. What does that say? We have a long, long way to go before we can make gender equality a reality.

4. Gender Equality – Taking mentoring seriously

The very first thing we spoke about, in this post was on understanding the principle of equity with reference to implementing gender equality at the workplace. One of the ways you can ensure an ‘equitable’ growth for your female employees is by understanding that mentorship plays a huge role in boosting their progress, improving their skills, and helping them build strong profiles which will help them grow and sustain in the ever competitive, ever evolving world of work.

Focus on having mentorship programs for your employees, and specific ones for your female employees. Wondering how cost-effective it would be? You can implement this with zero cost, and reap tons of benefits. One does not need to have a formal structure for mentorship programs. Building this into the culture of your organization, where your employees are encouraged to reach out and help each other is the most sustainable and effective way of going about it.

This also includes training those in managerial positions about how to tackle issues related to gender equality at work.

5.  Gender Equality – Encouraging more women to take up Leadership roles

The most effective way to bring about change is by leading through example. By encouraging more women to take up leadership roles, you put them in a position where they are able to help and mentor other women (and men!) around them. Role modeling is a very effective method of demonstrating the change you wish to bring about. This is also a very strong antidote to the phenomenon of the glass ceiling. 

The glass ceiling in India is a reality today, because of a culmination of factors – socio-cultural, legal, personal, and organizational, and cannot be attributed to any single factor. Hema Krishnan, in her interview at IIM Bangalore on Glass Ceiling in India : A Reality for Women?,  speaks about how every woman is capable of accessing the top most rungs:

Theoretically, every woman is capable of reaching the top of her organization. What sets women such as Indra Nooyi and Chanda Kochchar apart from the rest of the similarly talented women are: a high level of sustained self-confidence and emotional quotient, persistence and patience, the right mentors at various stages of their career, an extremely supportive family and a little bit of luck or opportunity.

It is due to centuries of subjugation, discrimination and domination that the struggle to make one’s talent known and respected in the professional realm, is a big deal for women in India. It wouldn’t be untrue, neither would it be a fleeting statement if we said that it is not half as difficult for the men.

6. Gender Equality – ‘Creating’ opportunities (work from home, child-care, etc.)

In order to ensure that the world of work does not lose out on potentially great talent pool – it is necessary that a more inclusive environment which encourages gender diversity and equality is created.

One of the major barriers that prevent women from reaching to the top of their career is the lack of childcare support. Again this ranges from complete stigma to deep-seated traditions in the role of mothers. Employer’s play a vital role in supporting mothers; work together to agree on a fair and balanced workplace goal that will drive productivity, whilst allowing flexibility and remote working where possible.

Progression and promotions are considerably more difficult to achieve when you take time off, which has a disproportionate effect on women who continue to hold the lion’s share of childcare responsibility. To relieve working mothers of the domestic and childcare burden, parental leave for fathers should be promoted. Not only will this allow mothers to invest more time in their careers, but research has shown that fathers want to be more engaged and involved in child care duties. – Undercover Recruiter

Making space for work from home opportunities for women, creating launch pads for women who’ve been away from work for a while for various reasons, and not letting gender biases form a basis of recruitment (to begin with this!) are some ways you can actively contribute to implementing Gender Equality in the world of work.

Go out of your way to ensure you treat your employees equally, irrespective of their gender. Invest your trust in them, and reap a handsome Return On Investment. Recognize merit and celebrate it. Understand that, basically, it all boils down to you, to a great extent.

But why go that extra mile? Because like we said earlier, without equity, there can be no equality!

Aligning Personal and Professional Goals

Aligning Personal and Professional Goals

Aligning your personal goals, with your professional goals is a remarkable way of achieving more in everything you do. Introducing this into your mode of working brings about not only professional satisfaction, but also a genuine sense of productivity in your day-to-day life. You realize that you are doing not just what you are ‘supposed’ to do, but also what you ‘want’ to do.

At times our personal and professional goals may be compatible, however, at time they may be extremely diverse by themselves. Regardless, it is possible to achieve the balance, and here is how –

1.Having a clear idea of your organisational goals

The first thing to do, before you can achieve a parallel between the organisational and personal goals, is knowing with utmost clarity what the organisational goals are. To set your own goal framework, you need to have a sound knowledge of what the larger organisational objectives are. In order to do this, you can revisit the definition of your role and the expectations from the same. It is also important to pay due attention to this fundamental step because unless your professional goals are met, it will be difficult for you to balance your personal goals.

2. Knowing what you want from the organisation

Besides having a clear idea of the organisational goals, and what the organisation expects from you, it is equally important to have your set of expectations from the organisation. Having this parameter in place is a crucial way to check the growth you envisioned for yourself, versus the actual growth you experience. This gives you a reality check every time you need it. As is only fair, you must keep reminding yourself of your objectives and reasons when you joined this organisation. This reminder serves as a way to map your path for the present and the future.

3. Building Focus

Focus is the one thing that is in extremely short supply in the present times, thanks to the myriad distractions all around us. To be able to maximize our potential in whatever we choose to do, we need to sustain our focus on one thing at a time. Building focus comes only with practice. Mostly by building an awareness of when your focus drifts, and bringing it back to where it should be.

4. Prioritizing

Not all things that are there on your to-do lists demand the same amount of priority. Understanding your priorities and building a habit of delivering accordingly is a prerequisite towards achieving compatibility between your personal and professional goals. At times your personal goals may be the priority and it is important to recognize this and act upon it. A lack of prioritization leads to an imbalance which will affect both your personal and professional growth.

5. Being Decisive

While being able to align personal and professional goals is indeed an achievement, it does not come easy. To be able to achieve this, you may have to make some tough, but important decisions along the way. Recognizing the need for this and acting upon it is not easy, but essential. Goals are dynamic, they keep changing as you grow and with the varied work-life experiences you have. Recognizing the need for change, and acting on bringing it about by being decisive is a very important factor for growth.

Aligning your personal goals with professional goals provide you direction and you begin to understand what your work is worth, and how your performance affects the organisation. This gives you a benchmark to reach the optimal level of satisfaction when it comes to achieving your goals. One of the most important advantages of aligning these goals with each other, is making your expectations from yourself (and the organization’s expectations from you) visible.

Ever tried aligning your personal and professional goals? Tell us what worked and what didn’t, right here! Wish you happy productivity, and happy in the now!