5 Simple Ways to Liven Up your Work Space

5 Simple Ways to Liven Up your Work Space

by | Motivation, World of Work

An inspiring work space goes a long way in keeping you motivated and productive. Given that we all spend at least 7-8 hours at our work spaces, it is important to have one which gives you good vibes. And if you don’t have a very inspiring work space, you can make one. Here are five simple ways how.

  1. Appropriate Lighting

    Often, lighting is limited to only about 15 inches of your work space. This means you squeeze yourself into those 15 inches of light to be able to focus properly. Ideally, the lighting should be directly over your work space – at the center, so as to equally light up your entire work station. This enables you to focus effortlessly, and also maintains proper ambient light which is crucial for making you feel relaxed and calm.

  2. Green it up!

    From little cacti, succulents to the larger varieties of Areca palm – a little green at your work space goes a long way in helping you feel happy, calm and centered. They also come with the obvious benefits of natural air purification. There are plenty of low maintenance plants you can choose from, the ones stated above being just a few amongst them. Feeling confused about which plant to adopt? Have a look at this catalogue!

  3. Add frames

    Not too many, just a few depending on how big your work station is. Go with images that reflect positive vibes, and put a smile on your face when you see them. Ideally, you should go for frames which are simple, and not cluttered with too much happening in them. The purpose of what you put around you should be to help you focus, and not aid your distractions. Therefore, going with a mountain scenery should be preferable to putting up a busy market scene where there’s too much happening, and every time you see it you notice (or want to notice) something new.

  4. The magic of a cork board

    The old school charm of a cork board can never go out of fashion. Whether to use it as a vision board, for to-do lists, inspirational love notes to self or just to pin some art up, a cork board is an indispensable item when trying to claim a space as yours. Given that this is to be used for your work space, make sure you are careful about what you put up – unless you work at home. The key is once again to put things up that help focus and motivate, and aren’t distracting.

  5. Personalize

    Personalization goes beyond what’s is visible to the naked eye. Going to your work space should feel like the integral experience it is. Stock up on your favorite tea or coffee. Keep a go-to (but healthy) snack ready. Spend time creating those two playlists – one for deep work, one for regular work. Choose a fragrance that helps you breathe better – it could be in the form of incense or potpourri or even a scented candle.

    The idea is to create a space that feels like you! A space you look forward to getting to, a space that motivates you and inspires you to do, and to do more. And this can be done with a little bit of time, almost no money and lots of soul. So if you have these ingredients, step up and take on this therapeutic project of reclaiming your work space and making it truly yours!

Making it (to) Work when you’re not Feeling 100%

Making it (to) Work when you’re not Feeling 100%

by | Mindfulness and Health, World of Work

While ideally the private and the professional life need to be kept distinct from each other, in reality it is a very thin, and porous line dividing the two. The line is especially blurred and porous when your mental health is suffering, and you are not at a great place in your life. You could be dealing with the insurmountable loss of a parent, an extremely bad break up, a lack of stability in your personal life, coping with being friendless in a new city, or sometimes even feeling anxious and depressed for no reason at all. On days like these, when you are going through hell, how do you get yourself to work? How do you clock it from 9 to 5, without letting the battle you are fighting within, take over?

Half the job is done when you decide to show up

Yes, at times, it is enough to just be able to summon the will power to show up. Set backs can be extremely difficult to deal with. Respect the fact that you are after all a human being who is not immune to hurt and heart break. Your will to perform and be productive at work is not independent of your mental health status. More than anything else, your mental health status is not a switch which can be turned on at 9 am and turned off at 5 pm. On days like these, getting out of bed, getting dressed, having breakfast and just making it to your desk on time is enough. It is progress, and it is something you should be proud of being able to do. Because on days like these, just showing up can be the most difficult thing to do. Just show up – that’s all you need to do until you’re feeling better.

Do the mundane, and the everyday – a routine can work wonders

When you are depressed and still getting over what has happened, you might find yourself craving anything but the ordinary, the mundane. Doing the everyday things scare us the most. Because given our frame of mind at that point, it is easier to distract ourselves, than to focus on doing things that need to be done. It is easier to stress eat, than to follow an established exercise routine. When you feel like you are being swept away by feelings of commotion within you, don’t run to distractions, let it pass and turn to the regular chore that demands your focus. Remember that it is only when you start doing the everyday things, when you start following a routine and discipline yourself will you truly be able to come back.

So show up at work, and do what you would have done on an ordinary day. Even if it is boring. Even if it feels like the most difficult thing to do in the world is to sit at your desk and draft an email to your client. Do it, and give yourself a pat for having achieved what you thought was the most difficult thing ever. And then keep doing enough of these tasks till you start feeling like you’ve got this.

Accept help – it is okay to not be okay

When someone has a broken leg in a cast at work, there are so many people who notice that he might need some extra help. Unfortunately, not many people are good at reading the subtle, and not-so-subtle signs of when someone is suffering from bad mental health. Wish there was some kind of cast for that, but there isn’t-yet. It is important to accept the help that is offered to you when you are dealing with mental health issues. It is important not just because it will help you, but also because it is an exercise in sensitizing other people around you who need to be more sensitive in identifying people who are not feeling a 100%, and offering to help. It is equally important for people who are not feeling okay, to know that they can reach out for help, and accept the help that is offered.

Be gentle with yourself, accept everything you’re feeling

Some days you will succeed in showing up, some days you won’t. And that’s okay. Some days you’ll feel inspired to be disciplined and follow a routine, some days you just want to eat cake all day. And that’s okay. Some days you’ll reach out for help and accept it when it’s given to you, on other days, you just want to be left alone. That’s okay too! Remember that more than anything else, you need to be gentle and patient with yourself. The road to emotional recovery is not linear. You might stick to a routine for a week, and then find yourself in a slump for the next five days. Don’t feel disheartened. Don’t feel like you’re back to square one. Because emotional healing is not linear, it is a constant journey. A journey inward where you discover something new about yourself every day.

If today is feeling especially rough, take courage and know that it will get better. Know that it’s always the darkest before the dawn. And know that above all, you are not alone.

Dealing with an Insecure Coworker at Work

Dealing with an Insecure Coworker at Work

by | Conflict Resolution, World of Work

At some point of time in all our careers, we will have to do deal with this issue, or a similar one – if most of us haven’t already. A work place is after all made up of humans, who are made up of complex emotions which can often be hard to understand. However, dealing with an insecure or jealous coworker is no piece of cake. It is worse when you know for a fact you haven’t done anything to invite the spite and jealousy you have been receiving. But is this a situation that is worth any grief? Absolutely not. Because it can be handled. And here’s how.

  1. Don’t antagonize the situation

    At times, when we feel we’ve done our best at helping the situation and still haven’t succeeded, we turn to the other side. We think that paying them back with the same coin might help, unfortunately that is hardly ever the case. Instead, hold your ground, keep calm and carry on. Never antagonize an already insecure person. When the time comes, you should be able to show that you’ve always taken the higher road.

  2. Try to introspect

    Could you be giving them a reason to behave the way they’re behaving? Your first reaction might be “no”, but spend some time thinking about this. Especially if you feel the situation is starting to really bother you. After all they say there’s never any smoke without a fire. It might even be something really small and insignificant. However, if you identify it and fix it, your problem is solved without any further damage

  3. Communicate

    Try speaking to your coworker directly and ask how you can help them. Tell them how of late you’ve been getting a sense of discord between the both of you, and it’s going to be difficult to work together if this uncomfortable atmosphere persists. The minute you start feeling as if whatever is happening is taking a toll on your work, speak up. Try to communicate with the person concerned directly to solve the issue. And if that doesn’t work, you might have to escalate it.

  4. Know when to escalate

    If you’ve done everything you can to understand and help the situation, and it still persists, escalate it to your HR manager. At first it may seem petty because if there is no “real” problem and simply a case of insecurity from the concerned  colleague. However, beware that these seemingly insignificant and petty issues can be blown out of proportion. Before you know it, you’ll be on the line of fire for something you’re not responsible for. In order to prevent it from getting there, know when to escalate the issue.

  5. Over everything else, be professional 

    Ways that your coworker will display his/her insecurity is by being rude to you, creating unnecessary hindrances in your work, not cooperating as a team mate, and even by spreading rumours and making false accusations. All of this might get a little tough to handle and accept, especially when you are not at fault. However, remember what will set you apart from the concerned colleague is how professionally you deal with the issue.

    Remember to put sensitive conversations on record so you can use it as evidence later, if required. Do give the other person the benefit of doubt that he/she might be dealing with something you aren’t aware of, and perhaps this misplaced sense of insecurity is stemming from there. However, remember that there’s only so much margin for error that can be granted. If you feel like a line is being towed, or you’re unable to give a 100% to your work because of this issue, flag it to the management.

    Want to know more about conflict resolution methods? Read our post on it, here.

Exit Interviews and Why you Should Conduct Them

Exit Interviews and Why you Should Conduct Them

by | Management, World of Work

If this is the first time you are coming across this term, “Exit Interviews”, a good place to begin the post would be by explaining what it is. Simply put, an exit interview is an interview you conduct with a team member who is leaving the company. To clarify, an exit interview is conducted with an employee who is resigning, and not one who is asked to leave for reasons already known. While recruiting someone, the conversation with the potential candidate usually involves discussing why the said person is interested in the job. Similarly, for an exit interview, the conversation is about why the team member wants to leave.

And why should you conduct these? Here’s why.

  1. You will get a good gauge of any problems within the company

    The prime reason for conducting exit interviews is to try and understand how you can create a better environment, and work culture. The only way you can take proactive steps towards this is when you know what the internal problems are. It is usually harder to get an honest perspective of what’s not working on the inside, from employees. However, a frank discussion with someone who is leaving, might give you valuable insights into what you may have to engage with in order to bring about positive changes to the work space. A starter question for the conversation could be something along the lines of, “what do you think the company can change to be better?”

  2. You will understand why people are leaving

    High retention and low attrition is one of the goals every company aspires to achieve. Conducting exit interviews with individuals who choose to leave the company will help you understand if there are any issues within your company that need your attention. The reasons for an individual leaving a company are varied, and at times it may have nothing to do with the company. For example, the individual in question may have been offered a better salary elsewhere, or may be leaving for personal reasons, or other reasons entirely beyond your control. It is nonetheless good to understand the reason, just so you don’t miss out on knowing whether there is a problem you can fix.

  3. You create a culture of dialogue

    Exit interviews cost almost next to nothing, unless you mind paying with your time. This is an extremely cost effective technique which also adds value to your HR process. Having a process like an exit interview is a great practice which speaks about your concern, as well as enthusiasm when it comes to the work environment in your company. More than anything else, it shows your willingness to invest in communication and dialogue. This goes a long way in creating a sustainable work environment, which nurture’s its employees. One where they know that how they feel and what they say makes a difference, it matters.

Besides all these reasons, an exit interview is also a great way to simplify the way forward for both yourself, and the individual who’s leaving. Any last minute paper work/ surprises can be avoided with this step. Overall, it provides an opportunity to end the professional relationship on good terms.

Making Your Remote Employees Feel Valued

Making Your Remote Employees Feel Valued

by | working from home, World of Work

Work from home is becoming an increasingly viable option – for both employees as well as employers. With this development, there is a need for employers to pay more attention to making the “virtual work space” more conducive, and employee friendly. One of the most important aspects which has a direct impact on the productivity levels of your employees is how valued they feel. This can be an especially difficult task to achieve, and to measure when your connection with your employees is through remote access. But is it really?

You would be surprised the small ways in which you can make your Remote Employees feel valued. In this blog post, we speak about some elementary ways which should define the norms of every work place which encourages Work from home/ remote spaces options.

  1. Clarity in Communication

    This aspect is a crucial unit for developing a healthy relationship with your employee, and for ensuring that they are at all times aware of their deliverables. One of the main concerns remote working raises is the fact that responsibilities, goals and outcomes are not streamlined meticulously – unlike in physical work environments. When this happens there is the danger of your employee under performing for no fault of his/her, which means you lose out on the valuable skill set of someone you have   invested time in to select and recruit. Being clear in communicating goals, outcomes and responsibilities helps employees feel more engaged, and in sync with their work, which in turn has a direct impact on the quality of work they churn out.

  2. Checking in

    Really one of the easiest and most basic way of showing your employees that you care. That you value your relationship with them beyond the contract of employment. Once again, since we are speaking about work in a remote environment, checking takes just a bit more effort than it would if it were a physical office. That, however cannot be an excuse for not keeping in touch with your employees. Establishing a system for this is a great way of making sure that you check in regularly. For example, every month schedule one day for a team call (if your team is spread out), and one day for individual calls. There are so many ways you can do this, and with just a little bit of thought, you can truly help your employees be enthusiastic about the work they do. And if you have a team of enthusiastic employees who feel valued, you’re a winner.

  3. Be there for them

    A good manager has an open door policy, and his team is aware of this. This applies even to teams which work remotely. In the context of the blog post, one could safely argue that this aspect is especially important to have your remote employees feel valued. Operate with a degree of decentralization, especially when it comes to your team having access to you when they need you. If your team comprises of employees who work remotely, because of an absence of a traditional physical work space they might need to reach out to you more often than other ‘regular’ employees. In which case, take care to stress on the fact that you are available when your team needs you. No better way to set precedence about this other than by leading through example.

If we summarize all the three things we’ve said above, there is one main takeaway – communication. The quality of communication between colleagues is something that determines the overall work environment – even when the work environment is virtual. And we’d say, especially when the work environment is virtual. While these small efforts wouldn’t cost you anything, bypassing them surely would. The quality of work you expect, is directly proportional to how motivated your team feels to deliver the expected quality. And feeling motivated is a direct by-product of feeling valued.

Do you have a remote team and are you proud of your team management techniques? Share your story with us and we will share it with the world!