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5 Tips For a Successful On-boarding Process

5 Tips For a Successful On-boarding Process

Most recruiters believe that the toughest part of the recruitment process are the steps leading up to finding and hiring an employee. That however, is as far away from truth as can be. The first week after hiring a new employee is the most crucial time for the recruitment process. It is the on-boarding process that helps the employee settle in to his/ her new role, and more importantly the culture of the organisation. While the ‘settling in’ definitely takes much longer than a week, the induction or on-boarding week is what makes all the difference to how comfortably, and effectively the new employee adapts to your organisation. Here are five ways you can make the On-boarding Process a success.

  1. Personalize the On-boarding Process

    The usual process of on-boarding to complete the process of recruitment, requires the new employee to go through and submit a pile of paper work and documents. That however, shouldn’t define the first day of a new employee. In the process of recruitment, on-boarding is not just about filling up a zillion forms to check off the recruitment checklist. It is also, and more so about showing the new team member that the organization is happy to have him/ her on board. Personalize the on-boarding process by introducing the new member to the rest of the team and by giving him/ her a tour of the work place. Having a small welcome process in place, could be a great way to make help build sensitivity about welcoming a new member into the culture of your workplace.

  2. Explaining the values and culture of the company

    Are the values and the culture of the company more than just a few words on your website? If they are truly what you believe as the foundation of your organization, you will agree to the importance of ensuring that the new employee understands them. Speaking about the organizational values and culture to a new employee, as a part of the on-boarding process is a very important step towards stressing on how important it is, for the new employee to adapt to the values and culture of the organization. And of course, letting them know that you believe they are a great match and that’s why they are here in the first place!

  3. Explaining responsibilities and setting goals

    While the role and responsibilities may already have been put down on the offer letter, this is another way of personalizing the on-boarding process. Having a conversation about the responsibilities attached to the role of the new recruit, and speaking about the expectations that come with it right at the outset is a good idea. This is also a great time to bring him/ her up to speed with the existing projects that they may be associated with and giving them a heads up about what to expect.

  4. Assigning them a mentor

    This is yet another great way of personalizing the on-boarding process. Being in a new work environment can be quite confusing, as many of us would have experienced. Assigning a mentor to a new employee is an effective way of helping the new employee understand the workplace, and also to have someone he/ she can go to with their questions. It is important to put some thought into who you choose to assign as the mentor, since the mentor needs to be equipped with the knowledge relevant to the new employee’s role, to be able to guide him/ her accordingly.

  5. Equipping the employee with all necessary resources

    To make the on-boarding process smooth, and successful, make sure that you have put together all the resources the new employee will require, a day prior to his/ her joining. Things like the HR policy, documents on the culture of the organization, any handbook your organization may be having for employees, the necessary software on his/her computer, and all other tools including stationary that might be required. Putting in some effort to get these things ready shows that you are excited to have the new team member on board, and want to make sure that they have everything they need!
    Also, a nice note saying welcome, on the desk is a very sweet way to say ‘welcome’!

Bringing a new team member on board isn’t just about the CV, the interviews and the negotiation processes. It is also about welcoming the team member in. That is what on-boarding is all about. Once you have successfully completed the process of on-boarding, you can be proud of yourself of having done a good job as a recruiter!

Post by Shreeradha Mishra
Shreeradha is a development professional who loves her work. She is an avid observer of life and enjoys penning down her experiences and learning from the world of work. You can get in touch with her at shreeradha@obolinx.com.

The 5 Zen Strategies for Success

The 5 Zen Strategies for Success

Being successful is not just about opportunities and hard work, there is something else that comes even before these two factors many of us consider to be the most important factors for success. It is your attitude. Your attitude about how far you are willing to go, and how deep you are willing to dive to change yourself from within is what makes all the difference. And if you are ready then this post is just the right thing for you to read. Read on to find out what the 5 Zen strategies are for success!

  1. Breathe

    All the Zen masters you will ever read about, will stress on one foremost thing – breath, and breathing. Because while we underestimate it, our breath is the most fundamental aspect of our lives.  We are because we breathe. Not many of us believe in the power of tuning into our breaths and staying there awhile. But those of us who do, know how very powerful it can be. Meditation is nothing but a practice of breathing mindfully. To be aware of the rhythm of the breath as we breathe in and breathe out. This practice allows us to clean our minds and get rid of anything that does not deserve our mind space. To breathe is the first and foremost of all Zen strategies you have got to master!

  2. The STOP technique

    The second of our five zen strategies, is understanding the value of the STOP technique. Every time we get overwhelmed, our defense mechanism works itself up – as is natural. However, with a little bit of mindfulness, we can change how we are when we feel overwhelmed. Every time you feel like something isn’t working out the way you expected it to, or is too much for you to handle – say STOP. S – Stop, T- Take a Breath, O – Observe, P – Proceed. As soon as you do this, no matter what the situation is, you will have a greater clarity than you did a few moments ago.

  3. One thing at a time

    We believe that multi-tasking is a sign of greater efficiency. However in the current day context, there are more things competing for our attention than ever. So quite contradictory to being productive and efficient, multitasking can be detrimental to our productivity. Focusing on one thing at a time, and giving it our best enhances our efficiency and also gives us confidence to be able to finish tasks in a structured manner. Following this technique not only increases our productivity but also the quality of the same. Instead of doing multiple things at the same time, doing one task at a time with our full concentration is bound to get us better results.

  4. Respond don’t React

    It takes a while to understand the difference between responding and reacting. But when you do, you realize that you could have saved yourself a lot of unnecessary stress if you tried distinguishing between the two, earlier. Like they say – better late than never. We react when we perceive the situation from a personal point of view. We react when we want to defend ourselves. Many situations of conflict that arise in the work place can be de-escalated if either or both parties responded instead of reacting. When we respond, we detach ourselves from the situation and adopt a practical and logical point of view to what the argument at hand is. On the other hand, reactions are guided by emotions and not logic.

  5. Gratitude

    Making gratitude a practice is one of the most powerful, and fastest ways to unlock the immense potential within us. There is a very simple logic to this claim. When we are grateful for what we have, and what we are, we possess a state of mind where anything seems more. Making gratitude a habit is the most beautiful thing you could do for yourself. Every time you think something is wrong, or there is lack of something – look around you and within you, with your eyes and your heart open, and tell us if you still didn’t find anything to be grateful for.

Have your own Zen strategies? Write to us and tell us more about them!

Gender Equity before Gender Equality – Why Women Need More

Gender Equity before Gender Equality – Why Women Need More

What is Gender Equity?

In one of our earlier posts, Implementing Gender Equality at the Workplace, we briefly spoke about the concept of equity, and how gender equity is a precursor to gender equality. In this post we explore the concept of equity in a deeper sense. It is not enough for women to have equal rights. Equality does not put them at the same footing with men. Without really understanding the concept of equity, equality will remain a distant dream. To achieve gender equality, women need more – they need equity.

To address gender discrimination, we first need to acknowledge the deep-rooted history of gender inequality and discrimination world over. In doing so, we realize that women have been deliberately subjected to a backward footing, as compared to men. Hence, more than equality, they need equity. But what is the difference between equality, and equity? Here is a common yet effective anecdote that brings out the difference beautifully –

Imagine that you are at a baseball game and have to look over a fence in order to see the game. There are also several others who are in the same situation as you are. The fence is quite high so everyone needs a stepping stool of some sort to see over the fence. In equality, everyone would get the same sized stepping stool. Thus, one can immediately see a glaring problem! Not everyone is the same height. This is where equity steps in. In being equitable, everyone would get different sized stepping stools so that they could all see over the fence. Everyone would get a chance to view the game.

Positive Discrimination to bring about Gender Equity

One of the ways we can bring about gender equity, is through what has been termed positive discrimination,i.e., the practice of favoring individuals who have suffered historical discrimination. Policies at the work place are one of the most effective instruments of bringing about equity. An effective way to practice positive discrimination to ensure equity for women, is by looking into and analyzing the existing workplace policies.

One way to do this, is to ask questions. Questions are always a great way to begin constructive and meaningful dialogue.

  • Does your organisation promote work from home for women?
  • How inclusive is your organisation when it comes to recruiting women staff who have been on a career break?
  • How fair do you think the over all recruitment policy of your organisation is? Are they transparent about their reasons for rejecting one candidate over another? Are women asked questions like, “are you going to start a family any time soon?”, during the interview process?
  • How high is the glass ceiling in your organization?
  • How stringent are the sexual harassment policies of your organisation?
  • Does your work place have a POSH (Prevention of Sexual Harassment) committee?
  • How about the much debated, and controversial maternity rules – what is your organization’s stand on them?

To understand what a manifestation of gender equity would look like, let us have a look at companies who are leading by example –

Fortune.com has come out with their list of 100 best workplaces for women, and these are the five companies on the top of the list:

  1. Texas Health Resources
  2. Ultimate Software
  3. Edward Jones
  4. Marriott International
  5. Pinnacle Financial Partners

They explain in their methodology of curating this list that factors such as flexibility, paid leave and no harassment are only the basic factors that lend these companies the title of being ‘the best’ work places for women. What are the other factors?

  • Healthy work-life balance
  • Transparency
  • Environment of Inclusion

We don’t need to look to as far as the USA for good practices when it comes to gender equity in the workplace. Some companies in India are leading by example of being the best work spaces for women, some of which are -Accenture, Cummins India, Deloitte in India,  Hindustan Unilever Limited, IBM India, ICICI Bank, Intel Technology India and Mindtree.

Above everything else, the presence or absence of gender equity at your workplace is about the larger culture of the organisation in question. The foundation, and the culture of an organisation is what influences all other factors. At its inception, an organisation or a corporate entity makes a few choices about being fair, or unfair, inclusive or exclusive, supportive and nurturing or extorting. These choices are reflected in the recruitment and human resource policies, and in the larger culture and environment of the organisation.

How would you score your organisation in terms of gender equity? Need ideas for organizing work shops to bring about awareness regarding gender equity at your work place? Write to us and we will be happy to help!

What Makes a Dream Team?

What Makes a Dream Team?

Dream teams are what come together to create magic. It always seems like a great team fits together like perfect pieces of jigsaw made to fit together. However, that is seldom the case. There is no magic unless you create it. Likewise, a dream team is the result of careful, effective and applied leadership and thought. To make a dream team takes a certain amount of acumen. But making what you call, ‘a dream team’, what do you look for? Here are the five most important (magic) ingredients, that come together to make the secret (not so secret anymore) magic sauce of a dream team! Read on to know.

What to look for, to make a ‘dream team’

Look for, Emotional Intelligence

One of the most important characteristics of a great team is for team members to have not just the needed technical skills, but more importantly to possess emotional intelligence. Being aware of what is happening around them, and having the capacity to respond accordingly is a very important quality to seek, while looking to build a team. Social sensitivity and awareness goes a longer way than technical skills. And we are not just saying that, research says so too.

A study carried by Anita Woolley from Carnegie Mellon University in Pittsburgh, Pennsylvania, and her colleagues, measured group intelligence and how each individual influences it. Woolley placed 699 people in teams of two to five and got them to carry out a series of tasks, such as solving puzzles, brainstorming, typing and negotiating. The groups were then evaluated on their performance, and given a group intelligence score.As it turns out, neither the intelligence of the smartest member, nor the average intelligence of the group, influenced the overall group intelligence. Instead, social sensitivity—the ability to understand the feelings and thoughts of others—was the most important factor that influenced the overall group intelligence.” [source]

Look for, Diversity

Very often one tends to think that like-minded people coming together make for a great team. Frankly, it is diversity in thought and personality that make for a great team. Quirks are important and quirks of different people are important. It is this difference that outlines the overall personality of your team as a whole. A healthy diversity also means paying attention to being inclusive. It is the diversity of a team that makes way for great stimulating discussions, which are the genesis of amazing ideas. Besides, with a diverse team, things never get boring and you always have each other to learn from and grow with!

Look for, Proactive Communicators

Before you begin your hunt for proactive communicators, it is first essential to understand what proactive communication is. Communicating proactively means to think a step ahead. To anticipate and to act on it. A proactive communicator will go the extra mile, and very often it is not even out-of-the-way, but only a sensitive gesture. Emotional intelligence and proactive communication are in a way interdependent.

Examples of proactive communication?

  • “Team members provide information before being asked.
  • Provide support and assistance before being asked.
  • They take team initiative by providing guidance and making suggestions to other team members.
  • They provide updates, creating situational awareness for other team members. [source]

Look for, a Leader

At the center of a great team, is a good leader. But who is a good leader? Someone who can guide, motivate and just ‘be there’ for the team. A good leader is like-able, and at the same time formidable – a weird combination? But its true.  Like John C.Maxwell once very rightly said, “You know you are a good leader when your team does not hesitate to approach you, but never wants to let you down. If you are a leader, you should never forget that everyone needs encouragement. And everyone who receives it – young or old, successful or less-than-successful, unknown or famous – is changed by it.”

Most importantly, a leader recognizes the value of leadership skills in every member of the team. And that is what makes a great team.

Look for, Fun!

All work and no play makes Jack a dull boy, yes sir. A team that has fun together, stays together. When looking to create a dream team, never miss out on looking for fun. It is indeed one of the most important secret ingredients for an indivisible team. To have a team which knows how to have fun, and work hard makes the journey so much more enjoyable. You live your work – and that is a blessed feeling. To have a team which knows how to have fun, is one of the finest ways to be happy in the now!

Like everything else, building a team is a process which requires patience and skill. It does not happen over night, but when it does, it is indeed the stuff of dreams!

What is your notion of a “dream team”?

How to Implement Gender Equality in the Workplace

How to Implement Gender Equality in the Workplace

Important conversations such as gender equality at the workplace, need to take place more often and more consistently. In order to be able to really implement gender equality in the workplace, the dialogue, and urge to bring about change needs to be consistent, and frequent and not sporadic – limited to women’s day speeches.

In one of our previous posts, we spoke extensively about the glass ceiling, and how to shatter it. In a more recent post, we explored the importance of gender diversity at the workplace. Tackling the issue of gender discrimination at the workplace, is like addressing the elephant in the room. Uncomfortable questions need to be raised, and attempts must be made to address, and redress them. While men and women are ‘entitled’ to equal rights by law, this still remains a distant dream. A quick glance at only a few facts and statistics (source: medreps.com) will prove why:

  • Women often still earn less than men in the same role, despite a successful salary negotiation.

  • Before knowing anything about the candidate’s skills or experience, employers expect male candidates to perform better than women.

  • Women who describe themselves in feminine terms such as ‘warm’ or ‘supportive’ are less likely to be considered for a job in a male dominated field than if they were to use masculine terms such as ‘assertive.’

  • Men are more likely to apply for any role that takes their interest, even if they only meet 60% of the requirements.

  • Women are more selective and will only apply for jobs that they think suit their skills and personality and fit 100% of the requirements for

These facts and statistics on gender discrimination relating to recruitment and salary, pervade the day-to-day work cycle, and become an everyday reality of deeply rooted gender biases and discrimination at the workplace.  In order to implement gender equality as an everyday reality, we need to adopt focused methods to make our workplaces equitable and inclusive.

Where do we begin? Right here.

1. Gender Equality – Understanding the principle of equity over equality

In order to address gender discrimination, we first need to acknowledge the deep-rooted history of gender inequality and discrimination world over. In doing so, we realize that women have been deliberately subjected to a backward footing, as compared to men. Hence, more than equality, they need equity. But what is the difference between equality, and equity? Here is a common yet effective anecdote that brings out the difference beautifully –

Imagine that you are at a baseball game and have to look over a fence in order to see the game. There are also several others who are in the same situation as you are. The fence is quite high so everyone needs a stepping stool of some sort to see over the fence. In equality, everyone would get the same sized stepping stool. Thus, one can immediately see a glaring problem! Not everyone is the same height. This is where equity steps in. In being equitable, everyone would get different sized stepping stools so that they could all see over the fence. Everyone would get a chance to view the game.

Gender equity is a prerequisite for gender equality. Men and women did not start off on equal footing. Years of subjugation and discrimination demand that in the current day, women get that little “extra” push, and support in order to bring about equality. Without a focus on equity, the hope for equality is misplaced and cannot be achieved.

2. Gender Equality – Acknowledging and challenging your own bias

An article on one of our favorite sites – UndercoverRecruiter, says it best. The best way to bring about effective and impactful change is by working on change within us. This is often the most difficult thing to do – since it requires us to come to terms with our demons, accept them and then get rid of them. It is time to look within for traces of any bias as far as gender equality is concerned, before we point fingers and expect others around us to change. Looking within, and helping ourselves change is not a form of judgment or self-condemnation. As you will read below, we are only helping ourselves get rid of what we thought was “normal”.

In order to overcome gender inequality we must address our own bias. Gender related bias that hold women back can include outright discrimination to deep-rooted unconscious attitudes. The normalisation of everyday sexism has led to an invisible gender bias that we often don’t recognise. Human beings don’t know how to be wholly unbiased; from the classroom to the boardrooms – at an early age, we are conditioned to believe that girls are this way and boys are that way. It’s about challenging these ‘natural’ thoughts by examining, questioning and having open conversations.

Basic anthropology tells us that groups tend to recruit new members who are similar to themselves. So a predominantly male field will often choose a male candidate. This is an influential factor in why women are significantly underrepresented in traditionally male-dominated areas, and senior positions. Changing our bias in recruiting is integral, and admitting our own bias is an important step to a more open, diverse and fair workplace.

This is everyone’s issue – men and women, and extends to women’s own limiting self-beliefs.

Biases are also very apparent in the highly unfair recruitment processes where it may not be rare to choose candidates for roles based on gender and not skill and ability.

It’s a common perception that women are generally better suited to support type roles, whereas men will excel in leadership positions; however it is these kinds of stereotypes that form the basis of gender discrimination at work and action must take place to prevent it happening.

The hiring and allocation of work must to be conducted on the basis of an individual’s abilities and character, regardless of whether they are male or female and the preference of customers, clients or other employees is not a legitimate and protected reason to treat employees differently according to gender. – Undercover Recruiter.

3. Gender Equality – Being Fair and Transparent about Pay

That women at work are under paid and under represented is an uncomfortable truth we need to accept and address. The first step towards doing so is by being transparent about any gender pay gaps that exist and tackling them. Equal pay for equal work is a policy that must be a principle at your workplace, and not just a policy. This, as a principle underlines fairness and puts equality into practice.

” In 1976, the Equal Remuneration Act was passed with the aim of providing equal remuneration to men and women workers and to prevent discrimination on the basis of gender in all matters relating to employment and employment opportunities. This legislation not only provides women with a right to demand equal pay, but any inequality with respect to recruitment processes, job training and promotions.” – Wikipedia

We are still battling for these basic rights, even though the law mandates for men and women to be paid equally for equal work. What does that say? We have a long, long way to go before we can make gender equality a reality.

4. Gender Equality – Taking mentoring seriously

The very first thing we spoke about, in this post was on understanding the principle of equity with reference to implementing gender equality at the workplace. One of the ways you can ensure an ‘equitable’ growth for your female employees is by understanding that mentorship plays a huge role in boosting their progress, improving their skills, and helping them build strong profiles which will help them grow and sustain in the ever competitive, ever evolving world of work.

Focus on having mentorship programs for your employees, and specific ones for your female employees. Wondering how cost-effective it would be? You can implement this with zero cost, and reap tons of benefits. One does not need to have a formal structure for mentorship programs. Building this into the culture of your organization, where your employees are encouraged to reach out and help each other is the most sustainable and effective way of going about it.

This also includes training those in managerial positions about how to tackle issues related to gender equality at work.

5.  Gender Equality – Encouraging more women to take up Leadership roles

The most effective way to bring about change is by leading through example. By encouraging more women to take up leadership roles, you put them in a position where they are able to help and mentor other women (and men!) around them. Role modeling is a very effective method of demonstrating the change you wish to bring about. This is also a very strong antidote to the phenomenon of the glass ceiling. 

The glass ceiling in India is a reality today, because of a culmination of factors – socio-cultural, legal, personal, and organizational, and cannot be attributed to any single factor. Hema Krishnan, in her interview at IIM Bangalore on Glass Ceiling in India : A Reality for Women?,  speaks about how every woman is capable of accessing the top most rungs:

Theoretically, every woman is capable of reaching the top of her organization. What sets women such as Indra Nooyi and Chanda Kochchar apart from the rest of the similarly talented women are: a high level of sustained self-confidence and emotional quotient, persistence and patience, the right mentors at various stages of their career, an extremely supportive family and a little bit of luck or opportunity.

It is due to centuries of subjugation, discrimination and domination that the struggle to make one’s talent known and respected in the professional realm, is a big deal for women in India. It wouldn’t be untrue, neither would it be a fleeting statement if we said that it is not half as difficult for the men.

6. Gender Equality – ‘Creating’ opportunities (work from home, child-care, etc.)

In order to ensure that the world of work does not lose out on potentially great talent pool – it is necessary that a more inclusive environment which encourages gender diversity and equality is created.

One of the major barriers that prevent women from reaching to the top of their career is the lack of childcare support. Again this ranges from complete stigma to deep-seated traditions in the role of mothers. Employer’s play a vital role in supporting mothers; work together to agree on a fair and balanced workplace goal that will drive productivity, whilst allowing flexibility and remote working where possible.

Progression and promotions are considerably more difficult to achieve when you take time off, which has a disproportionate effect on women who continue to hold the lion’s share of childcare responsibility. To relieve working mothers of the domestic and childcare burden, parental leave for fathers should be promoted. Not only will this allow mothers to invest more time in their careers, but research has shown that fathers want to be more engaged and involved in child care duties. – Undercover Recruiter

Making space for work from home opportunities for women, creating launch pads for women who’ve been away from work for a while for various reasons, and not letting gender biases form a basis of recruitment (to begin with this!) are some ways you can actively contribute to implementing Gender Equality in the world of work.

Go out of your way to ensure you treat your employees equally, irrespective of their gender. Invest your trust in them, and reap a handsome Return On Investment. Recognize merit and celebrate it. Understand that, basically, it all boils down to you, to a great extent.

But why go that extra mile? Because like we said earlier, without equity, there can be no equality!